THE RESERVATION

What dates are available?

Please contact us to check availability. Be sure to note any flexibility with your event date(s).

What would the rental fee be for my event?

Daily rental fees range from $7K-$15K depending on the day and date. Weekends, certain holidays and peak season (May-Oct) rates are higher, so flexibility with your date(s) could help you find a lower rate. When you contact us to request a custom quote for your event, ask if non-profit, promotional or multiple-day discounts are applicable.

Is it possible to rent only a portion of the space?

SRS books no more than one event per day to ensure the best experience for every client. While you may section off portions of the space as per the needs of your event, the fee reflects the rental of the entire venue.

What is the rental fee for a photo or video shoot?

SRS will rent by the hour to photographers and filmmakers. Contact us for a customized quote based on the complexity, size, space requirements and length of your shoot.

How do I reserve the space for my event?

A deposit of 50% of the rental fee is necessary to reserve a date. The remaining balance and security deposit is due 30 days before the event. (If you book within 30 days of your event, all fees are due in full at the contract signing.) The security deposit is refunded within 30 days of the event, less any damages. Proof of insurance is due 30 days prior to the event date.

Event Hold Policy

A hold is only a reservation. At no time does a hold obligate either Sound River Studios or the party who placed the hold. A hold may be cancelled by either party at any time, for any reason, prior to a contract being executed.

Until a contract is signed by both parties, NO Promotions of the scheduled event or soliciting of exhibitors is permitted by the prospective lessee. Violation of this rule may jeopardize the issuing of a contract and/or the hold will be released. Any expenditure or other arrangements made prior to signing a contract with Sound River Studios is at the risk of the party making such expenditures.

IMPORTANT: Until a contract is signed by the Sound River Studios, Sound River Studios reserves the absolute right to cancel or change hold dates at its discretion. Sound River Studios reserves the right to refuse to rent the facilities to anyone for any lawful reasons it may deem appropriate.

What forms of payment do you accept?

Sound River Studios accepts certified and personal checks, money orders, wire transfers, and all major credit cards. There is a 3.5% service fee for credit cards.

What is your cancellation policy?

Cancel more than 12 months prior to your scheduled event for a full refund less a $3500 non-refundable booking fee. Cancel within 12 months prior to your scheduled event, and you forfeit your rental fee deposit. Cancel within 30 days of the event, and you forfeit your full rental fee. The security deposit will be fully refunded regardless of cancellation date. The date of the event may be changed to another available date, though a re-booking fee of $500 will be charged in addition to any difference in venue rental fee.

Do I need to provide my own insurance?

SRS requires you to purchase a Certificate of Insurance (COI) that covers you and your guests. We require $2M general aggregate / $1M per occurrence including property damage. If you plan to serve alcohol, your policy must include Host Liquor Liability (not Retail Liquor Liability that applies to cash bars which are prohibited at SRS). In addition, each vendor you hire to work on site must also provide a COI that covers their staff. No vendor is permitted to work in the venue without a valid COI. (Vendors limited to deliveries and pickups are exempt.)

Single-day policies for special events typically cost $150-$250 depending on the size and complexity of the event. Your COI is due with the final payment 30 days prior to the event. Once you or your planner have collected and verified all COIs, you will forward them to SRS along with your vendor list, production schedule, and floor plan, all due two weeks prior to the event.

Our list of vendors includes several insurance provider options.